AAIMHI by-laws

Article 1
An Association is formed composed of the graduates and current students of the Institut de Management Hôtelier International, Cornell/ESSEC, which shall be known as “Association des Anciens de l’IMHI”, abbreviated to AAIMHI.

Article 2
The Association is governed by the law of the 1st of July 1901 and the decree of the 16th of August 1901.

Article 3
The goals of the Association shall be:
     • to maintain the bond developed between students at IMHI
     • to provide moral, material and professional assistance to members
     • to support job search, recruitment and training within hospitality and other sectors
     • to facilitate, wherever possible, internships in France and abroad
     • to disseminate information about the life of the Association to members
     • to contribute to the improvement of IMHI’s curriculum and help develop the value of the qualification
     • to help search for scholarship funds, and having studied applications, allocate them to qualified candidates on behalf of the donor.

Article 4
The lifespan of the Association is of open duration

Article 5
The Association’s head office is located at:

Maison des ESSEC
70 rue Cortembert
75116 Paris

This can be moved based on a decision taken at either an Ordinary General Assembly or an Extraordinary General Assembly.

Article 6
The Association’s secretariat is based at its head office. This can be changed by decision of the Association’s Board.

Article 7
The Association is composed of :
     • Active Members
     • Temporary Members
     • Honorary Members

Article 8
Active Members are defined as graduates of the IMHI program who have paid their membership subscription. Active Members are the sole members allowed to vote at General Assemblies.

Article 9
Temporary Members are defined as current students of IMHI. Their temporary status lasts until the end of the calendar year following their graduation. Temporary Members cannot vote at General Assemblies.

Article 10
Honorary Members are defined as :
     - all former Presidents of the Association
     - all former and current Directors of IMHI
     - any individual or company nominated as such by the Board and ratified by a General Assembly.
Honorary Members may not vote at General Assemblies.
Collectively Honorary members form an Honorary Board that acts in a consulting role to the Association’s main Board.

Article 11
The Association is managed by a Board composed of eight Active Members elected by the General Assembly. The Board will elect within itself :
     • a President,
     • a General Secretary
     • a Treasurer
and will attribute other functions to its members depending on the needs for the good running of the Association.

The board also has two ex officio members neither of whom have a voting right :
     - A representative of the IMHI program
     - The President of the IMHI Bureau des Etudiants (BDE)

Article 12
Board members are elected for a renewable two year period. In the case of a vacant position, the Board may complete the management team by selecting a candidate of its choice. The replacement will be ratified by the next General Assembly, and will hold the position only for the remainder of their predecessor’s mandate.

Article 13
In the case of a tied vote within the Board, the President will hold the casting vote. Voting can be performed through proxy or by mail, (included electronic mail).

Article 14
Membership of the Board is not remunerated. However transportation costs may be reimbursed subject to conditions set by the Board.

Article 15
The Board holds the authority to carry out any actions permitted by the by-laws of the Association, with the exception of those specifically reserved for the General Assembly

Article 16
The function of each Board member shall be :
     • The President ensures the execution of the decisions of both the Board and the General Assembly, as well as the regular functioning of the Association for which he is the judicial and civil representative. He is assisted and may be replaced by the Vice President.

     • The General Secretary is responsible for the convening of Board meetings and General Assemblies, the drafting of minutes and other correspondence as well as the maintenance of the files and registers required under article 5 of the law of the 1st July 1901.

     • The Treasurer maintains the accounts of the Association.. This may involve collecting revenues; processing, upon authorization of the Board’s, withdrawals, transfers or any sale of income and assets; paying refunds and issuing receipts for membership dues paid.

Article 17
Accounts and other documents relevant to the life of the association will be held at the Association’s head office and available for inspection by all members.

Article 18
The Board will meet at least once per year, including once prior to the General Assembly in order to establish, amongst other things, an agenda.

Article 19
The income of the Association may be composed of :
1 ° membership dues,
2 ° any other legal income authorised by the by-laws, whatever its nature, and specifically income donated by the Association des Diplômés du Groupe Essec (ADGE) and from IMHI.
All revenues will be deposited by the Treasurer in the Association’s bank account.

Article 20
Membership dues will be fixed annually by the Board and be ratified by the General Assembly.

Article 21
The President has individual signing authority. Where the expense exceeding 2,000 € (two thousand euros), the signature of either the Vice-President or the Treasurer’s is required joint with that of the President’s.

Article 22
A General Assembly, scheduled by the Board, will be held each year before the end of April, at which all Active members have a morally obligation to attend. Notice of the meeting will be given at least eight weeks before the chosen date, and will be issued in a manner chosen by the Board, based on the laws and regulations in force at the time.
The agenda of an ordinary General Assembly will set by the Board and will include items selected by the Board and other issues communicated to it at least one month before the meeting date. Notification of intention to stand for election must reach the Board at least two weeks before the meeting date.

Article 23
The General Assembly is composed of the members of the Association, whatever their membership type. Because of the international character of the Association, General Assemblies may be held in the capital city of any country.

Article 24
Decisions at the General Assembly will be based on the majority of the votes cast. Active members not physically present can vote through proxy or by mail (electronic mail included). In the case of a tied vote, the President will hold the casting vote.

Article 25
An Ordinary General Assembly will hear the report of the Board on its activities and on other issues, approve or adjust the accounts for the year ending 31 December prior to the meeting, approve the Association’s budget for the following year, validate the renewal of the Board, authorize the acquisition of any assets necessary for the achievement of the Association’s goals, and, overall, deliberate on any proposal included in the Agenda related to the life of the Association and the running of its interests.

Article 26
An Extraordinary General Assembly is held at the request of at least one fifth of Active members or by the Board in order to rule on any change of the by-laws. An Extraordinary General Assembly can make decisions on the dissolution of the Association or the reallocation of assets, or the federation or merger with any other Association having the same goals. The Board must send notice of such a meeting within one month of receipt of a valid request. The Extraordinary General Assembly itself must be held within two months of the notice being sent

Article 27
In order to be valid, at least one quarter of the Active members must participate in an Extraordinary General Assembly. Decisions will be taken based on a two-third majority of expressed votes; Absent Active Members may vote as for an ordinary General Assembly.

Article 28
In the case of dissatisfaction with the Board, an Extraordinary General Assembly may be convened on the request of at least one fifth of the Active members.

Article 29
The Association is open to any affiliation or federation that corresponds with its goals. Proposals will be studied by the Board and submitted for approval by the General Assembly.

Article 30
Any member placing the Association’s name in jeopardy by actions considered illegal by French law can be expelled from the Association by decision of the Board.

Article 31
An Active member will cease to belong to the Association if he fails to pay his annual membership dues before the end of February each year.

Article 32
In the case of dissolution of the Association, the net assets remaining will be allocated to the Bureau des Etudiants (BDE) of IMHI.